Waste, Fraud, and Abuse in Agency Travel
Card Programs

Garrett Hatch
Analyst in American National Government
May 13, 2009
Congressional Research Service
7-5700
www.crs.gov
R40580
CRS Report for Congress
P
repared for Members and Committees of Congress

Waste, Fraud, and Abuse in Agency Travel Card Programs

Summary
Since the enactment of the Travel and Transportation Reform Act (TTRA) of 1998 (P.L. 105-
264), which required federal employees to use travel charge cards to pay for the expenses of
official government travel, the dollar volume of travel card transactions has increased
significantly, growing from $4.39 billion in FY1999 to $8.28 billion in FY2008. While the
purpose of mandating the use of travel cards was to reduce costs and improve managerial
oversight of employee travel expenditures, audits of agency travel card programs conducted since
the enactment of the TTRA have found varying degrees of waste, fraud, and abuse at a number of
agencies. These findings indicated systemic weaknesses in agency travel card management
policies and practices—collectively referred to as internal controls—that cost the government
millions of dollars annually.
Among some of the more egregious examples of card misuse identified by auditors are a Federal
Aviation Administration employee who charged $3,700 for laser eye surgery to his travel card, a
Department of Defense employee who requested and received reimbursements for 13 airline
tickets totaling almost $10,000 that he did not purchase, and a Department of State employee who
took an unauthorized trip to Hawaii on a first-class ticket. Auditors also determined that certain
agencies have not collected reimbursement for millions of dollars worth of unused airline tickets,
have repeatedly failed to pay their travel card invoices in a timely manner, and have permitted or
failed to prevent abuse of premium-class travel privileges.
In response to these findings, Congress has held hearings and introduced legislation that would
enhance travel card management and oversight. In addition, the Office of Management and
Budget (OMB) has issued government-wide guidance that requires agencies to implement
internal controls that are designed to minimize the risk of travel card misuse. This report begins
by discussing the structure of agency travel card programs, and then discusses weaknesses in
agency controls that have contributed to waste, fraud, and abuse. It concludes with observations
on the information available to Congress for oversight of agency travel card programs. This
report will be updated as events warrant.

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Waste, Fraud, and Abuse in Agency Travel Card Programs

Contents
Overview .................................................................................................................................... 1
Structure ..................................................................................................................................... 2
Agencies ............................................................................................................................... 2
GSA ..................................................................................................................................... 2
OMB .................................................................................................................................... 3
Travel Card Program Weaknesses................................................................................................ 4
Ineffective Safeguards Against Fraud and Abuse ................................................................... 5
Failure to Obtain Refunds for Unused Tickets ....................................................................... 5
Delinquent Travel Card Accounts .......................................................................................... 6
Improper Use of Premium Travel .......................................................................................... 7
Concluding Observations ...................................................................................................... 8

Contacts
Author Contact Information ........................................................................................................ 9

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Waste, Fraud, and Abuse in Agency Travel Card Programs

Overview
The General Services Administration (GSA) manages the government’s charge card program,
known as SmartPay2.1 Through SmartPay2, agencies are able to select charge card products from
contracts that GSA has negotiated with major banks. The contracts allow agencies to select
different types of charge cards, depending on their needs. SmartPay2 charge card options include
travel cards (for airline, hotel, and related expenses), purchase cards (for supplies and services),
and fleet cards (for fuel and supplies for government vehicles). This report deals only with travel
cards.
The first government travel cards were introduced in the 1980s, but federal employees were not
required to use them until passage of the Travel and Transportation Reform Act (TTRA) of 1998
(P.L. 105-264).2 The TTRA mandated the use of travel cards in an effort to reduce travel costs and
streamline the process of administering agency travel programs.3 All federal employees must now
use travel cards for official business travel, unless they travel fewer than five times a year.4 Since
enactment of the TTRA, the dollar volume of travel card transactions has increased 89%, growing
from $4.39 billion in FY1999 to $8.28 billion in FY2008.5 The number of travel card transactions
has risen 45% in the same time period, growing from 31.6 million in FY1999 to 45.8 million in
FY2008.6
Audits conducted in the decade subsequent to the TTRA’s enactment have found evidence of
waste, fraud, and abuse in travel card programs at a number of agencies. According to auditors,
many agencies have failed to implement adequate safeguards against card misuse. In response to
these findings, Congress has held hearings and introduced legislation that would enhance travel
card management and oversight. In addition, the Office of Management and Budget (OMB) has
issued government-wide guidance that requires agencies to implement internal controls that are
designed to minimize the risk of travel card misuse. This report begins by discussing the structure
of agency travel card programs, and then discusses weaknesses in agency controls that have
contributed to waste, fraud, and abuse. It concludes with observations on the information
available to Congress for oversight of agency travel card programs.

1 The General Service Administration’s first charge card program, SmartPay, was in effect from 1998 until November
2008. More information on SmartPay and SmartPay2 may be found at http://www.gsa.gov/Portal/gsa/ep/
programView.do?programPage=%2Fep%2Fprogram%2FgsaOverview.jsp&channelId=-13497&ooid=10141&
pageTypeId=8199&programId=10117&P=FCX6.
2 112 Stat. 2351.
3 U.S. Congress, Senate Committee on Governmental Affairs, Travel and Transportation Reform Act of 1997, report to
accompany H.R. 930, 105th Cong., 2nd sess., August 25, 1998, S.Rept. 105-295 (Washington: GPO, 1998), pp. 1-3.
4 Federal Travel Regulation (FTR) 301-51.2, at http://www.gsa.gov/Portal/gsa/ep/channelView.do?pageTypeId=8199&
channelId=-16524&specialContentType=FTR&file=FTR/Chapter301p051.html#wp1091084.
5 U.S. General Services Administration, GSA SmartPay Card Statistics - Current, at http://www.gsa.gov/Portal/gsa/ep/
programView.do?pageTypeId=8199&ooid=11490&programPage=%2Fep%2Fprogram%2FgsaDocument.jsp&
programId=10137&channelId=-13503#GSA%20SmartPay%20Card%20Statistics%20-%20Current.
6 Ibid.
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Structure
The federal travel card program is implemented by individual agencies, with the involvement of
GSA and OMB. In broad terms, agencies establish and maintain their own programs, but they
choose travel card services from contracts that GSA negotiates with selected banks, and their
programs must conform to the government-wide guidance issued by OMB.
Agencies
Each agency is responsible for establishing its own travel card program. An agency, within the
framework of OMB guidance and federal travel regulations, establishes internal policies and
procedures for travel card use and management, issues travel cards to its employees, and handles
billing and payment issues for agency travel card accounts. Two levels of supervision generally
exist within an agency’s travel card program. Individual cardholders are assigned to an approving
official (AO). The AO is considered the “first line of defense” against card misuse, and agency
policies often require the AO to ensure that all purchases comply with statutes, regulations, and
agency policies. To that end, an AO may be responsible for reviewing travel requests and
approving travel vouchers submitted by the traveler after the trip is completed.
Each agency also appoints an agency program coordinator (APC) to serve as the agency’s liaison
to the bank and to GSA. Some agencies have APCs for major components or regional offices, in
which case one APC is chosen to serve as the agency’s lead APC. The APCs are also usually
responsible for agency-wide activities, such as activating and deactivating travel cards,
monitoring account activity, managing delinquencies, and ensuring that officials and cardholders
receive proper training.
GSA
GSA has two primary responsibilities. The first is to negotiate and administer contracts with card
vendors on behalf of the government. Since November 2008, agency purchase card programs
have been operating under GSA’s SmartPay2 initiative. SmartPay2 permits agencies to select a
range of credit card products from four banks with which GSA has negotiated contracts.7 These
contracts establish the prices, terms, and conditions for credit card products and services offered
by each bank. Travel card services include both individually and centrally billed accounts.
Centrally billed accounts are held by the agency, and are used primarily to purchase
transportation services, such as airline tickets. When a travel request has been approved, the
agency charges the ticket to its central account and reimburses the bank directly for the cost.
Individually billed accounts, by contrast, are held by cardholders, and are generally used to pay
for lodging, rental cars, and other expenses, while on official travel.8 The bank sends the credit
card bill directly to the cardholder, who claims reimbursement for non-transportation expenses
from the agency. There is a key contractual distinction between the two types of accounts:

7 The four banks providing card services under SmartPay2 contracts are Citibank, GE Capital Financial, JP Morgan
Chase, and U.S. Bancorp.
8 An agency may require its employees to pay for all of their transportation expenses, including the purchase of airline
tickets, with their individual travel cards.
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agencies are liable for charges to centrally billed accounts, while cardholders are liable for
charges made to individually billed accounts.
GSA is also responsible for publishing the Federal Travel Regulation (FTR), which implements
statutory requirements and executive branch policies for travel by federal civilian employees. The
Joint Federal Travel Regulation (JFTR) applies to members of the Uniformed Services: the Army,
Navy, Air Force, Coast Guard, National Oceanic and Atmospheric Administration Corps, and
United States Public Health Service. The JFTR is promulgated by the Per Diem, Travel, and
Transportation Allowance Committee, which is chartered under the Department of Defense
(DOD).
OMB
OMB issues charge card management guidance that all agencies must follow. This guidance,
located in Appendix B of OMB Circular A-123, establishes agencies’ responsibilities for
implementing their purchase, travel, and fleet card programs.9 Chapter 4 of Appendix B identifies
the responsibilities of charge card managers in developing and implementing risk management
controls, policies, and practices (often referred to collectively as “internal controls”) that mitigate
the potential for charge card misuse.10 Agency charge card managers must ensure that
• cardholder statements and account activity reports are reviewed to monitor
delinquency and misuse;
• employees are asked about questionable or suspicious transactions;
• payments are timely, accurate, and appropriate;
• disciplinary actions are initiated when cardholders misuse their cards;
• ATM cash withdrawals are reviewed for reasonableness and association with
official travel; and
• appropriate training is provided for cardholders, approving officials, and other
relevant staff.
Chapter 4 also identifies administrative and disciplinary actions that may be imposed for charge
card misuse, such as deactivation of employee accounts, and it requires managers to refer
suspected cases of fraud to the agency’s Office of Inspector General (IG) or the Department of
Justice. To address delinquency in travel card programs, agencies are required to have split
disbursement and salary offset procedures in place for individually billed accounts. Split
disbursement is the process by which an agency divides a travel voucher reimbursement between
the charge card vendor and the cardholder, sending each party the amount it is owed. Salary offset
is the process by which an agency deducts from an employee’s payroll disbursement the amount
of an undisputed, delinquent travel card amount, on behalf of the charge card vendor.

9 Office of Management and Budget, Management’s Responsibility for Internal Control, Circular No. A-123, at
http://www.whitehouse.gov/omb/circulars/a123/a123_appendix_b.pdf.
10 Risk management generally refers to efforts to reduce or eliminate payment delinquencies, charge card misuse, fraud,
and other forms of waste and abuse.
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Chapter 2 of Circular A-123 provides OMB with oversight tools by requiring agencies to submit
each year a charge card management plan that details their efforts to implement and maintain
effective internal controls and minimize the risk of card misuse and payment delinquency.
Delinquent payments to charge card vendors are costly to the government in two ways. First, the
government must pay late fees for delinquent payments to centrally billed accounts. (Individual
cardholders are responsible for paying late fees on individually billed accounts.) Second, the
government loses rebate opportunities when payments are late. Agencies receive rebates from
charge card vendors based on volume and timeliness of payments for both central and
individually billed accounts, so late payments to either type of account reduces the amount of
rebate funds earned.
In an effort to monitor and reduce delinquent payments, Chapter 6 of Circular A-123 requires
agencies subject to the Chief Financial Officers (CFO) Act of 1990, and the Department of
Homeland Security, to report to OMB the percentage of delinquent individual and centrally billed
accounts each month.11 In addition, agencies must assess the credit worthiness of all new
applicants for individually billed travel cards prior to issuing a card. Based on an applicant’s
credit scores, agencies may reduce the dollar limit for the card, issue a pre-paid card that
automatically restricts dollar amounts and types of transactions allowed, or restrict the use of the
card at ATMs.
Travel Card Program Weaknesses
GAO and IG audits of agency travel card programs have attracted congressional attention with
their revelations of waste, fraud, and abuse. Audits have revealed that employees in a wide range
of agencies have used their travel cards to purchase items or services for their personal use, and
travel in premium-class accommodations without authorization. Audits have also found that
agencies have failed to ensure that they claim reimbursement for unused airline tickets, or that
their travel card invoices are paid in a timely manner. These findings indicate systemic
weaknesses in agency travel card management policies and practices that cost the government
millions of dollars annually.
The following paragraphs discuss some of the weaknesses identified in audit reports published
between FY2003 and FY2009. While these reports are the best available source of information
about problems with agency travel card programs, most of them examine individual agencies, so
the extent to which these weaknesses are shared with other agencies is not known. In addition,
without follow-up audits, it is not known how many of these weaknesses have been partially or
wholly resolved.

11 The agencies that are required to report travel card account delinquencies are: the Nuclear Regulatory Commission,
Department of Housing and Urban Development, General Services Administration, Department of Education,
Department of the Treasury, Department of Transportation, Department of Commerce, Social Security Administration,
Small Business Administration, Department of Justice, Department of Homeland Security, Department of Veterans
Affairs, Environmental Protection Agency, Department of Labor, National Aeronautic and Space Administration,
Office of Personnel Management, Department of Energy, United States Department of Agriculture, National Science
Foundation, Department of Defense, Department of State, Agency for International Development, Department of the
Interior, and Department of Health and Human Services. Travel card delinquency information is available online, at
http://fido.gov/mts/cfo/public/200903/Indicators-200903-00.htm.
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Ineffective Safeguards Against Fraud and Abuse
As noted previously, OMB guidance requires agencies to monitor employee travel card activity
for improper or unauthorized transactions. Audits of agency travel card programs, however, have
identified egregious examples of fraudulent and abusive purchases at many agencies. Among the
many examples of travel card misuse cited by auditors are a Federal Aviation Administration
employee who charged $3,700 for laser eye surgery to his travel card, a DOD employee who
requested and received reimbursements for 13 airline tickets totaling almost $10,000 that he did
not purchase, and a Department of State employee who took an unauthorized trip to Hawaii on a
first-class ticket.12
One of the primary reasons these types of fraudulent and abusive transactions occur is ineffective
monitoring of cardholder transactions. Each cardholder is assigned to an approving official who is
supposed to review their monthly statements and identify questionable or unauthorized
transactions. This supervisory review is considered the first line of defense against card misuse,
and when it is not done consistently or thoroughly, the likelihood that fraud or abuse might occur
undetected increases. An audit of the Department of Housing and Urban Development’s travel
program, for example, found that 6.3% of all travel card purchases were improper—a
consequence “largely due” to inconsistent transaction monitoring by approving officials.13
Approving officials, some note, have other workload requirements that compete with travel card
review duties and limit the amount of time spent examining cardholder statements. Software to
identify potentially fraudulent charges is available and could reduce the time administrating
officers spend reviewing cardholder statements. Another tool for preventing card misuse is to
block charges from certain merchant categories. It is possible for card vendors to block charges
made at certain businesses, such as massage parlors, pawn shops, and escort services. While some
agencies have declared merchant blocks to be a best-practice and utilized it extensively, other
agencies have not. An audit of the Department of Transportation found that it had requested
blocks on 46 merchant categories, as compared to DOD and Education, which had both requested
blocks on over 200 merchant categories.
Failure to Obtain Refunds for Unused Tickets
Federal civilian and military travelers are required to purchase airline tickets from air carriers
with which GSA has negotiated contracts, with limited exceptions.14 Tickets purchased under
these contracts are fully refundable, and agencies are authorized to recover payments made to
contract carriers for tickets they purchased but did not use.15 Because airline tickets are purchased

12 U.S. Department of Transportation, Office of Inspector General, Audit of Use of Government Travel Charge Cards,
FI-2003-049, August 28, 2003, p. 3, at http://www.oig.dot.gov/StreamFile?file=/data/pdfdocs/fi2003049.pdf. U.S.
Government Accountability Office, DOD Travel Cards: Control Weaknesses Resulted in Millions of Dollars of
Improper Payments
, GAO-04-576, June 2004, p. 13, http://www.gao.gov/new.items/d04576.pdf. U.S. Government
Accountability Office, State’s Centrally Billed Foreign Affairs Travel: Internal Control Breakdowns and Ineffective
Oversight Lost Taxpayers Tens of Millions of Dollars
, GAO-06-298, March 2006, p. 16, at http://www.gao.gov/
new.items/d06298.pdf.
13 U.S. Department of Housing and Urban Development, Office of Inspector General, Controls Over HUD’S Travel
Card Program Need Improvement
, 2005-dp-0002, December 1, 2004, pp. 5-6, http://www.hud.gov/offices/oig/reports/
internal/ig5d0002.pdf.
14 FTR 301-10.106.
15 U.S. General Services Administration, Airfares: Frequently Asked Questions, http://www.gsa.gov/Portal/gsa/ep/
(continued...)
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through a centrally billed account rather than by individual cardholders, the agency is responsible
for submitting the refund request. Agencies are therefore expected to have in place adequate
policies for identifying unused tickets and initiating the refund process.
Audits conducted within the past five years have found that some agencies have not
independently determined whether tickets have been used; rather, they have relied on travelers to
notify the travel office when tickets were unused. This means that if a traveler fails to provide
notification of an unused or partially used ticket, then the agency would not know to claim a
refund. This has proved to be a costly weakness. A GAO audit of the travel program at the
Department of Defense found that over a period of seven years, DOD may have purchased more
than $100 million in airline tickets that were not used and had not been processed for refunds,
largely due to the want of traveler notification.16 Similarly, a GAO audit of the Department of
State’s centrally billed travel account concluded that over an 18-month period, the department had
failed to request reimbursement for $6 million in unused airline tickets, also due to a breakdown
in traveler notification.17 It is not known how many other agencies lack an independent method
for identifying unused tickets, or the total cost to the government of lost refunds.
Delinquent Travel Card Accounts
Under the terms of their travel card contracts, agencies receive rebates from card vendors based
on the dollar volume of their charge card transactions and their payment performance. Generally,
the higher the net dollar volume of transactions, and the quicker the agencies and individual
cardholders make their payments, the greater the rebates earned by the agencies. When centrally
or individually billed accounts are delinquent—outstanding for more than 60 days—agency
rebates are reduced.18 When payments on individual accounts are more than 180 days late, the
charges are usually written off as bad debt by the card vendors, which also reduces agency
rebates.
According to GSA, federal agencies received approximately $187 million in rebates in FY2008
for purchases made with all types of government credit cards, including travel cards.19
Delinquencies, however, prevent the government from earning the maximum potential rebates.
The most recent data available from the Office of Management and Budget at the time this report
was published showed that in January 2009, the government-wide delinquency rates for centrally
billed and individually billed travel card accounts stood at 19.23% and 6.25%, respectively.20
Rates varied widely across agencies, with a small number of agencies reporting relatively high

(...continued)
contentView.do?faq=yes&pageTypeId=8211&contentId=9651&contentType=GSA_OVERVIEW.
16 U.S. Government Accountability Office, DOD Travel Cards: Control Weaknesses Led to Millions of Dollars Wasted
on Unused Airline Tickets
, GAO-04-398, March 2004, p. 7, at http://www.gao.gov/new.items/d04398.pdf.
17 U.S. Government Accountability Office, State’s Centrally Billed Foreign Affairs Travel: Internal Control
Breakdowns and Ineffective Oversight Lost Taxpayers Tens of Millions of Dollars, GAO-06-298, March 2006, p. 23,
at http://www.gao.gov/new.items/d06298.pdf.
18 Office of Management and Budget, Metric Tracking System, Travel Card Delinquency Rates, at http://fido.gov/mts/
cfo/public/200903/Indicators-200903-00.htm.
19 Data provided by e-mail to the author from the General Services Administration.
20 Office of Management and Budget, Metric Tracking System, Travel Card Delinquency Rates, at http://fido.gov/mts/
cfo/public/200903/Indicators-200903-00.htm.

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delinquency rates, and many agencies reporting rates at or near zero. Four agencies had centrally
billed delinquency rates above 10.0%—DOD (19.92%), the National Aeronautic and Space
Administration (NASA, 15.77%), the Agency for International Development (AID, 14.02%), the
U.S. Department of Agriculture (USDA, 10.09%)—while another 18 agencies had centrally billed
account delinquency rates of less than 1.0%. OMB’s data showed that three agencies had
individually billed account delinquency rates in excess of 5.0%—the Department of Interior
(DOI, 9.67%), AID (8.12%), and DOD (6.64%)—while a dozen other agencies had individually
billed account delinquency rates of less than 1.0%.
Auditors have identified some of the causes of travel card account delinquency. Centrally billed
accounts may become delinquent when an agency deducts potentially fraudulent charges from its
payments without following the dispute process established in their travel card contracts.21 When
an agency fails to properly dispute the charges it deducts, then the card vendor considers the
payment incomplete, and the agency’s rebate amount is reduced. However, when an agency
notifies the card vendor that it is disputing part of its invoice, the agency is granted time to
investigate the potentially fraudulent charges without causing the account to be considered
delinquent.
Payments to individually billed accounts are the responsibility of cardholders, and audits have
found that workforce demographics influence delinquency rates: employees with higher pay and
more years of work experience are more likely to pay their bills on time, while younger
employees and those at lower pay rates are more likely to be delinquent.22 There also appears to
be a link between travel card abuse and delinquency: agency employees who misuse their cards
are more likely to have delinquent accounts.23
There are no publicly available data on the dollar value of potential rebates the government has
lost due to account delinquencies, although it is estimated that delinquent accounts have cost
individual agencies millions of dollars in lost rebates.24
Improper Use of Premium Travel
The FTR mandates use of coach-class accommodations for both domestic and international
travel, with a limited number of exceptions for the use of premium-class accommodations.25 The
FTR identifies two types of premium class accommodations: first-class, which is generally the
highest class of accommodation offered by airlines, in both cost and amenities, and business-
class, which is above coach-class but below first-class. First-class accommodations may be used

21 U.S. Government Accountability Office, State’s Centrally Billed Foreign Affairs Travel: Internal Control
Breakdowns and Ineffective Oversight Lost Taxpayers Tens of Millions of Dollars
, GAO-06-298, March 2006, p. 27.
22 U.S. Government Accountability Office, Department of Health and Human Services: Controls over Travel Program
are Generally Effective, but Some Improvements Are Needed, GAO-03-334, February 2003, p. 13, at
http://www.gao.gov/new.items/d03334.pdf.
23 U.S. Department of Transportation, Office of Inspector General, Audit of Use of Government Travel Charge Cards,
FI-2003-049, August 28, 2003, p. 4.
24 U.S. Government Accountability Office, State’s Centrally Billed Foreign Affairs Travel: Internal Control
Breakdowns and Ineffective Oversight Lost Taxpayers Tens of Millions of Dollars
, GAO-06-298, March 2006. U.S.
General Accounting Office, Travel Cards: Control Weaknesses Leave Navy Vulnerable to Fraud and Abuse, GAO-03-
148T, October 8, 2002, p.4.
25 FTR 301-10.122 to 301-10.124.
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only when no coach or business-class accommodations are available, it is necessary to
accommodate a disability, or when “exceptional” security circumstances require it. Business-class
may be used under the same circumstances as first-class, but also when coach-class
accommodations are available but unsanitary, the use of business-class accommodations results in
overall cost-savings, when a non-federal source is paying for the ticket, when “required because
of agency mission,” or when the scheduled flight time, including stopovers and change of planes,
is more than 14 hours, and the destination is outside of the continental United States.
Some agencies failed to ensure that premium-class accommodations were used only when
justified by the FTR, which may have increased the government’s travel costs by tens of millions
to hundreds of millions of dollars. An audit of the Department of State’s centrally billed travel
accounts, which are used to purchase transportation services for State Department employees and
for employees of other foreign affairs agencies, found that nearly half of all airline tickets
purchased were for premium-class travel.26 Moreover, auditors estimated that two-thirds of those
premium-class tickets were either not justified by the circumstances, not authorized by the
department, or both.27 Poor oversight resulted in numerous violations of the FTR and
departmental travel regulations. The audit found, for example, that travelers signed their own
upgrades, approved their own travel, or had a subordinate authorize premium-class
accommodations.28 In addition, auditors determined that many executives used premium-class
repeatedly on trips that were less than 14 hours, and diplomatic couriers used premium-class
accommodations even when they were not transporting classified materials (which could have
justified first-class or business-class travel on security grounds).29 The cumulative cost of these
abuses may run into the millions of dollars, given that the Department of State spent nearly $140
million on premium-class travel during the audit period, and the cost of a premium-class ticket
can be two to three times that of a coach-class ticket.
A 2003 audit preformed by GAO identified similar weaknesses at DOD, where 72% of premium-
class ticket purchases over a two-year period were found to be unauthorized and 73% were not
justified.30 Thus, roughly $90 million of the $123 million in premium-class tickets purchased by
DOD during those two years were not authorized, not justified, or both. One of the key internal
control weaknesses identified by GAO was oversight: DOD “performed little or no monitoring”
of premium-class travel.
Concluding Observations
Congressional oversight of agency travel card programs might be hindered by the lack of current,
comprehensive information on program weaknesses. Auditors have identified tens of millions of
dollars of wasteful, fraudulent, and abusive travel card transactions; but these audit reports have
examined a limited number of agencies and many are several years old. In addition, OMB does
not report certain information that might be useful in assessing the costs of travel card waste,

26 U.S. Government Accountability Office, State’s Centrally Billed Foreign Affairs Travel: Internal Control
Breakdowns and Ineffective Oversight Lost Taxpayers Tens of Millions of Dollars
, p. 11.
27 Ibid., p. 11.
28 Ibid.
29 Ibid., p. 6.
30 U.S. Government Accountability Office, Travel Cards: Internal Control Weaknesses at DOD Led to Improper Use
of First and Business Class Travel
, GAO-04-229T, November 6, 2003, pp. 2-3.
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fraud, and abuse, such as the amounts of potential rebates agencies fail to earn. Without access to
more timely and comprehensive information, Congress may not know the extent of the problems
discussed in this report, or their causes. Key questions that cannot be fully answered without
additional information include the following: Why do some agencies have such high delinquency
rates? How many millions of dollars in rebates are lost each year due to delinquent payments?
How widespread is the abuse of premium travel? How often do agencies fail to detect fraudulent
travel card transactions, and at what cost to the government?
One option for improving the travel card program information available to Congress might be to
require GAO, agency inspectors general, or a combination of both, to conduct additional audits of
agency travel card programs. Audits might be requested for every agency with a travel card
program, or only for agencies with higher-risk programs—those with the highest dollar volume;
the highest delinquency rates; or previous audit findings that indicate significant levels of waste,
fraud, or abuse. Audits of the 10 largest travel card programs, for example, would encompass
approximately 90% of federal travel card dollars spent annually. Congress might also require
GAO and agency IGs to perform follow-up audits to determine the extent to which agencies had
implemented the recommendations from the initial audit.
Another option would be to require OMB to collect certain travel card data and report them to
Congress. Information on potential and actual rebates earned, broken down by agency and by
card type (travel, purchase, fleet, or integrated) is not currently available, for example, but might
be useful in identifying agencies that are failing to maximize rebate opportunities.

Author Contact Information

Garrett Hatch

Analyst in American National Government
ghatch@crs.loc.gov, 7-7822




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